When planning a unique corporate event, whether a product launch, seminars, workshops, conferences, executive retreats, business or corporate dinners, strategy sessions, awards ceremonies, etc., you may start thinking of ways to make it successful. You’re constantly creating a timeline, making event venue checklists and planning an engaging session to keep people interested.
Questions around the success of the event begin to pop up, and you’re thinking of ways to ensure your guests are satisfied. Questions like — Will the guests enjoy themselves? Will they leave fully fulfiled and satisfied? Will they love to attend future events hosted? What are some of their expectations? Asking these questions can sometimes leave us in doubts and anticipation. Still, they’re the right questions when planning to host a unique corporate event. With these questions, you’re one step ahead of making your corporate event memorable.
Here are some of the essential ideas to keep in mind to ensure a unique corporate event:
Recommended Post: A Quick Guide to Planning a Corporate Event
1. Create a Welcoming Entranceway
When seeking ways to make one’s corporate event unique, one likely focuses on the main event space rather than the entranceway; paying close attention to the event space makes sense, but most times, your guests don’t arrive directly into this space. Upon arriving at your event’s venue, your guest will first notice the entranceway. First impression matters always; it’s the strongest of all impressions. This will create a lasting impression even after the event, so provide them with a positive one. This is a significant reason why a welcoming and fantastic ambience is essential; if nobody feels at ease at your event, networking and socializing might be difficult.
Therefore, you should always give careful attention to designing this entranceway and making it look more welcoming rather than leaving it plain.
2. Set the Mood with Proper Lighting
Proper lighting in an event space is one of the best ways to ensure the perfect mood around the event space. When you get the lighting right, you are on your way to creating a unique event. This can help increase productivity, add colours to your event, create the perfect atmosphere in the room and improve the guests’ experience.
One way to achieve this is by hiring skilled professionals in this field who can help transform this event space to achieve the desired output. For example, different lighting based on the types of corporate event can be made available; for award ceremonies, the production team can create a fascinating lighting design that synchronizes with the music; this can create a different feeling such as winner announcements session to the guest speakers’ activities and the host going on stage. There can also be lighting to arouse suspense when a nominee eventually becomes the winner of a particular category. Also, for a book launch, the lighting can represent what the event stands for.
Lighting can transform a room and provide the right energy needed for the event. Adding some exciting lighting fixtures can help to personalize the space. Unfortunately, venues often have basic lighting systems. To add a professional look and atmosphere to your event, ensure the stage is lit up, and the audience space is darker and more ambient. The event’s venue lighting doesn’t have to be plain white; it can reflect your brand’s colours quickly. It can also help grab your audience’s attention and give them a feeling of excitement.
Suggested Post: 7 Common Types of Corporate Events in Nigeria
3. Prioritize Excellent Guest Experience
When organizing an event, having the interest of one’s guests at heart should be pivotal. The best events always keep the audiences’ interests in mind. As the planning process begins, think about ways you can meet your goals and create a memorable experience for your attendees.
Catering services can be readily available for guests whenever they’re ready to eat or drink during breaks or lunch. Options can be made available for those with allergies or dietary restrictions as they appreciate that you have them in mind. In addition, a list of food options your guests can pick from can be made available. It’s an excellent way to show a little extra consideration for your guests.
4. Saying Thank You as a Form of Appreciation
Much effort has been spent planning the event and creating the perfect atmosphere for your guests. It’s a courtesy to show appreciation after this event. The guests would feel well appreciated and surely be willing to show up for the next event. Just like first impressions count, lasting impressions also go a long way. It’s a nice gesture to have the same person who greeted the guests with a warm smile also give a warm goodbye as it creates a pleasant sense of continuity.
An evaluation form can be handed over to the event guests and gotten after the event as this helps improve future events and provides clients with valuable facts. In addition, a gift item containing a short “Thank You For Coming” note can be included in the gift bag to show appreciation.
Of course, we must state that using a professional event team is the most effective way to achieve the above. Ensure your corporate event runs smoothly, looks exquisite and has the perfect ambience.
Are you looking for somewhere to host your exciting corporate event on the Mainland? Look no further than The Zone!
The Zone is a corporate event venue and training centre specializing in leashing out their event spaces. All our meeting spaces and conference areas are entirely COVID-19 safe and secure. They have been designed to ensure your events are unique.
To get started, kindly visit www.thezone.ng to book our spaces.