Event security entails more than simply hosting an event with security personnel on hand. Planning an event is quite complex and requires extensive event communication and coordination.
Proper event security is vital, and it requires the correct practices to ensure the safety of guests and the staff and prevent damage to the venue and its fixtures/fittings. So it goes to say that security at events is crucial and cannot be underestimated.
Security plays a vital role, mainly in preventing injury to guests, property damage, crowd outbursts, or other unexpected situations, and that’s why businesses must take event security seriously.
When planning an event, it is critical to focus on securing it in the best way possible. The corporate event’s location, size, and scope determine the type of security. Some event security tips to note include:
1. Know Your Event Venue Thoroughly
Knowing everything there is to know about your venue will help you plan the best event possible. Make it a habit of identifying the entry points and ensuring that your personnel know them. Your best choice may be to draw a diagram to effectively give your team a visual understanding of the situation. If the event is taking place outside, define the entry and exit points. Temporary barricades and fencing may be beneficial.
2. Gauge Attendee Risk
While it is impossible to conduct background checks on all attendees, you can take steps to identify potential risks at your event. For instance, guests can only be admitted into the venue with the approved invite, and you can ask your security personnel to check the invites before a guest enters. When event attendees register, it is essential to capture identifying information to ensure they are meant to be there. Obtain multiple data points such as a person’s full name, address, and date of birth to make it difficult for an intruder to assume their identity (or something similar). It is essential to match IDs to registration information.
3. Take Note of the Crowd
Things are more likely to go wrong with a larger crowd. As a result, security staff must handle the crowd and exert power when necessary. Security personnel can take the following steps to manage crowds:
- Ask the guests to move away when blocking the entry and exit doors.
- Keep the registration line organised and monitor it, so people don’t cut it. You can use yellow tapes or stanchions to prevent people from crossing the line to maintain decorum.
It is also important to make sure that the crowd in the venue does not exceed the capacity limit; overcrowding may cause damage to the venue, resulting in heavy fines from the venue administrator. Assessing the potential of large-scale attacks, installing surveillance cameras, and keeping communication tight are more event security tips to minimise risk.
4. Maintain Visible Security Measures
The primary goal of event security is not to detect and respond to threats. The goal is to keep threats from becoming threats in the first place. It’s preferable if a potential agitator notices your security measures and leaves.
This is why concealing your security team throughout your event causes more harm than good. Agitators may think the event is unprotected and may decide to start trouble.
Your attendees will feel safer if your security team and devices are visible.
5. Think about cyber threats
Not all event security threats are physical. As an event organiser, you must take measures to safeguard your attendees’ data, devices, and identities. To begin, you should password-protect your Wi-Fi service. This isn’t always possible during large events, but it will protect against security threats by keeping unauthorised users off the network. Passwords should be given through channels only your guests can access, such as registration materials.
In addition, have an IT specialist run security measures on the subnet to be sure that malicious parties cannot use it to steal data from your guests’ devices. If the facility has a Wi-Fi network, reevaluate any cyber security measures that are in place to ensure that devices logged into the network do not have access to other devices on the network.
Overall, you can’t eradicate all threats and vulnerabilities at an event. Still, you can reduce their occurrence, minimise the risk of injury to your guests, and dissuade agitators from creating havoc. Proper preparation and vigilance are the keys to solid security. You will host a safe event for your guests if you consider potential threats and put more effort into curbing them.
Here at The Zone, we take event security management very seriously and have put measures in place to ensure the safety of our clientele and their guests within our facility, beginning with the entrance.
Explore ‘The Zone’ Experience
If you want to create a lasting impression on your guests and show how much you care for their safety and comfort, your best bet is to give them an experience of The Zone.
Our aesthetically pleasing and security-conscious halls are designed to suit any of your event ideas and leave them with a truly fantastic experience.
Take a virtual tour of our facility here and immediately book a space for your event.